Mac Users and Permissions

If you are a Mac user please make sure that all preferences are authorised. To do this please use this article:

How to set up your virtual background on Zoom

During the Meeting: Just click on the ^ button next to the video icon. Press “Choose Virtual Background”. It will take you straight to settings…

If prompted, click Download to download the package for virtual background without a green screen.

We suggest using a background that is related to your team colour for example if your team is blue you could have the Cookie Monster as your background.

If your Zoom background makes you look like your floating in space (see image below) then it is most likely that your computer doesn’t have the up-to-date software needed for you to have a virtual background. Don’t worry about it, being able to see you is more important than your virtual background so just switch that feature off.


Filters are a fun way to spice up your video. Ever wanted a moustache? All you have to do is press the moustache filter and bam your dream has come true, well at least in this virtual setting. There are many filters to choose from and play around with.

You can also find the filters in the settings on the same tab as the Backgrounds.

How to share your screen

To share your screen its simple all you need to do it is press the “Share Screen” button. Like this:

Then choose the desktop/screen you would like everyone to see.


Just like sharing your screen, just press the “Share Screen” button. Then press “Whiteboard” and then “Share”

This is what will come up:

Now it’s time to be an amazing Artist…

Zoom Web Portal: If you are using the web portal unfortunately there isn’t an option to use a whiteboard but if that is the case then the solution will be explain during the event


Click on the three dots on the corner of your picture and press re-name:

Using Chat

You can send a chat message to all participants in the meeting or privately to specific individuals.
Click the Chat button in the menu bar to open the Chat panel…

Choose who you want to message, we suggest sharing your thoughts with everyone.


We recommend wearing Headphones as this will give you a better virtual Yoking From Home Experience and avoids sounds interference.

Fancy dress

Dress up in something related to your team colour whether its Super Mario for Red or a Blue onesie. The crazier the better!

Hybrid Events

Some of you are going to be at home whereas others are going to be based in the office; for those in the office here are our top tips:

  1. Use one laptop/computer per person so that all the attention is on them, i.e. one person per computer screen
  2. Wear headphones so we can hear only your voice clearly and to minimise background noise. We all want to hear what you have to say.
  3. Switch your camera on, as we love seeing everyones faces, although we understand that this isn’t always possible
  4. Mix your guests around the office so people from the same team are not sitting next to each other. This avoids audio feedback and any cheating.